PERSONAL DATA PROTECTION POLICY
We pay enormous attention to personal data handling and we take a responsible attitude to its protection in order to avoid any illegitimate breach of the privacy of our clients. We would like to use these principles to inform you on what personal data we gather, for what purpose we do so and from which sources it is collected, the way it is processed and protected, with whom it is further shared and what are your rights in respect of the personal we process.
Any our activities undertaken in the field of personal data processing are governed by the valid legal regulation, our internal standards, registration with personal data protection authority and these principles.
What data we process
Children records (class register) as defined by school and educational institution documentation.
Data given in the injury log, on registration of injuries of children, pupils and students.
School presentations such web sites of the school (http://www.countrykidsschool.edu.gh), newsletter, official social network profile, promotional activities, information on school activities.
Consent to the processing of personal data
Personal data is provided on purely voluntary basis but it is necessary for our school to be able keep records as required by legal regulations, to provide for its statistic processing as necessary for the elaboration of reports required by the Ministry of Education, Youth and Physical Education, i.e. as inevitable for the school to be able to operate.
We gather and process personal data in particular based on so called legal licence. It is used for the purposes of the maintenance of the school register and, generally, to meet obligations prescribed by legal regulations but also for instance for the purpose of preparation of reports required by the Ministry of Education, Youth and Physical Education. The processing of such data is not subject to your consent.
Where such consent is required, we process personal data exclusively subject to your consent. The consent may be withdrawn by written notice, in full extent or partly depending on nature of such consent or nature of personal data.
What personal data do we collect
We collect the personal data from you (in the process of the on-line registration and signature of the contract with the kindergarten).
From other subjects where so required by a special legal regulation or, as the case may be, from public lists and registers.
With whom we share the data
We process the personal data mostly on our own.
The personal data may be made available also to third parties: government agencies and other institutions in the framework of our mandatory obligations, to processors who provide us with services in connection with the exercise and fulfilment of mandatory and contractual rights and obligations (e.g. maintaining database for the preparation of reports).
Some data is provided to third parties in the framework of kindergarten events for instance to children accommodation facilities but always in necessary extent, only, and for the purpose of procurement of educational aids for the school.
It may be shared with other subjects but only subject to your consent.
Method of personal data processing, term of retention
We process the personal data in both manual and automated way in electronic information systems. As long as in such systems, the data is protected against any illegal intervention, loss, destruction or abuse and all people who may get in touch with such data are bound by non-disclosure agreements.
We keep the personal data only for necessary period of time.